Protection of confidential documentation
- Friday, 30 January 2015 11:24
Secure destruction of documentation containing private or confidential information is an essential part of your business and its day to day running. It is no longer just about the business processes you need, but fundamentally about social responsibility to be green and to follow the law and data protection legislation.
In recent news the Information Commissioners Office (ICO) has warned high street and online shoe retailer Office after the personal data of over one million customers was left exposed due to a hacking incident. This breach has highlighted two hugely important areas of data protection;
- All confidential documentation is vulnerable regardless of what industry of business you are in.
- All staff within your business need to be appropriately trained on Data protection and record retention.
All businesses need to ensure that all staff who handle confidential documentation have a good understanding of the need to keep it safe at all times – especially when it is being disposed of. An organisation’s responsibility to keep information secure does not end when it is taken out of the building.
Using a reputable shredding company is the safest way to dispose of your confidential documentation. With Shred Pro’s regular onsite shredding service we can provide you with lockable consoles to ensure your documents are safe before we pick them up. We then shred all the documents on site and issue you with a Certificate of Destruction, giving you complete peace of mind.
Shred for compliance
- Friday, 09 January 2015 10:43
Disposing of confidential documents in a responsible and secure manner has become increasingly important over the years. Companies are obliged to comply with data protection legislation. Confidential shredding using a trusted company is favorable to businesses, as it takes up less time, and provides an assurance of secure disposal. You can leave the destruction in the hands of a professional confidential shredding company and receive the benefits of allowing them to take care of your secure data, so that you don’t have to spend time in-house manually.
Compliance with legislation
Using a reputable and compliant shredding company to assist with document disposal will put your mind at ease that your business is meeting the requirements of current legislation. With identity fraud on the rise it’s fundamental to comply with the Data Protection Act, your business must take it seriously.
Shred Pro issue a certificate of destruction upon completion of each shred which provides you with a paper trail in order to prove your compliance.
What to shred
Any type of material that contains confidential or sensitive information or data, should be securely disposed of when no longer needed. Some documents need to be kept for a certain number of years but anything that is kept longer than necessary is liable to risk.
If you are unsure that a document needs to be shredded—shred it! Organising your documents for disposal and not keeping those for longer than is necessary for that purpose or those purposes, will help minimize your risk of breach.
For more information or to book, get in touch with Shred Pro and we will be happy to help.